Main Responsibilities

• Work closely with the Associate Director of Training, Executive Director and Artistic Director in planning the development of The Hong Kong Academy of Ballet (Academy)
• Provide a structured framework and tools to maintain the daily operations and administrative work of the Academy. Streamline processes, achieve sustainable improvement in manpower planning and team’s performance
• Provide leadership for continuous improvement of processes via a systemic approach in identifying, analyzing, and enhancing existing process to achieve better overall effectiveness
• Set up and review policies and procedures of the Academy
• Plan, formulate and execute the Academy's activities and events, including but not limited to school performances, overseas ballet institution cultural exchange programs, and achieving business performance objectives
• Ensuring all activities comply with relevant regulations and standards set by governing bodies
• Provide support for the planning and delivery of courses and programs offered by the Academy, including recruitment of teaching staff, part-time helpers, quality assurance of programs and courses, and liaison with the Academy's partners
• Provide support for general office operations and management, including office management, budgeting, staff supervision, preparation of reports, student and parent-related duties
• Develop promotional plans, including arrangement of advertising, events, copywriting of social media posts & eDMs, marketing materials, and other workshop literature
• Liaise and maintain strong, professional relationships with external and internal partners and stakeholders on administrative matters of the Academy
• Perform ad-hoc tasks assigned by the management

Requirements

• University degree holder with knowledge and experience in performing arts and arts education
• At least 8 years of working experience, preferably in the arts and cultural field administration
• Good communication, interpersonal, organizational, analytical, and problem-solving skills
• Ability to work independently and as part of a team in a multi-task environment
• Practical experience in budgetary planning and control, as well as manpower management
• Excellent leadership skills with a strategic mindset, ability to be uplifting and motivating, approachable, and able to inspire others
• Excellent command of written and spoken English, Chinese, and Mandarin
• Ability to work under pressure and with flexible working hours
• Experience in event planning and knowledge of arts and culture would be an advantage