Hong Kong Ballet is a dynamic and inspiring workplace where art, creativity and collaboration come together. We are seeking a motivated self-starter with an interest in the performing arts who is eager to provide administrative and operational support to our artists and productions while contributing to the cultural life of Hong Kong.

Main Responsibilities

• Report to the Artistic Director and Company Manager as part of the company management team to provide administrative and operational support to the Artistic team and Company dancers
• Act as the point of coordination between the Artistic team and other departments for the Company's daily operations, productions, projects and initiatives, including casting administration, rehearsal coordination and performance-related activities
• Handle work visa applications, travel arrangements, attendance administration, monthly attendance records for payroll processing, expense claims, medical claims, employee compensation claims, taxation matters and other personnel-related administration for the Artistic Team and Company dancers
• Support the administration and wellbeing of Company dancers, including maintaining personnel records, coordinating locker allocation, distributing internal communications, and responding to day-to-day administrative needs
• Support in overseeing the Artistic team's office, dancers' studios, rehearsal spaces and performance venues, and coordinate procurement, inventory control and facilities-related administrative matters
• Support in maintaining the Company schedule and managing the calculation and monitoring of dancers' working time, attendance records and leave entitlements
• Support in monitoring dancers' health and wellness, coordinating physiotherapy and medical support, maintaining health and wellness records, managing relationships with clinical partners, and facilitating fitness and wellness initiatives
• Support rehearsals, performances and productions, including coordinating administrative and logistical arrangements, and taking care of creative collaborators, guest artists, extras and other personnel involved in the Company's activities
• Support procurement and purchasing activities for the Artistic team, including the preparation of purchase orders, coordination with vendors, and management of departmental supplies, dancewear and equipment inventories
• Perform ad hoc duties and special projects assigned by the Artistic Director, Company Manager or their delegate(s)

 Requirements

• Undergraduate degree or equivalent qualification required; a degree in Arts Administration, Arts, Event Management or a related discipline is preferred

• At least 2 years' relevant administrative experience; experience in performing arts organizations is an advantage

• Interest in the performing arts; knowledge of ballet and dance is preferred

• Good command of written and spoken English and Chinese (including Mandarin)

• Strong communication and interpersonal skills, independent, mature, detail-oriented and able to work under pressure and manage multiple tasks simultaneously.

• Proficient in Microsoft Office applications (Word, Excel and PowerPoint) and Chinese word processing

• Flexible and willing to work irregular hours when required, including weekends and public holidays during rehearsal and performance periods